Office Manager (PT)
Office Manager
Reports to: HR Director
Location: Alpharetta, Georgia (On-site) Part-time
Firm Overview
Balbec Capital is an SEC-registered alternative investment firm. Since our founding in 2010, Balbec has deployed over $18.5bn globally, and aims to deliver consistent, risk-adjusted returns for investors and long-term partners. A pioneer investor in financial assets subject to bankruptcy proceedings or other forms of distress, Balbec Capital has grown and diversified our platform over the past decade by developing strategies in residential and commercial mortgage loans across all stages of performance as well as select consumer credit and alternative credit assets where our team has a competitive advantage due to our global footprint and counterparty relationships. Our team has invested in over 20 countries across Geo-Assets, selectively deploying capital into opportunities across geographies and asset types that we believe have attractive risk/reward profiles with upside potential and strong downside protection.
Job Description & Key Responsibilities
We are looking for a proactive and energetic professional who enjoys wearing multiple hats and is experienced in handling a wide range of administrative and executive support-related tasks. The right candidate is extremely well organized, flexible, detail and process oriented and will enjoy the administrative challenges of supporting a busy office. This is a part time role (25-30 hours/week) onsite at our Avalon office in Alpharetta, GA.
Responsibilities include:
Managing day to day office operations
Coordinating office facility and equipment maintenance
Monitoring and ordering office supplies, furniture, appliances, etc.
Tracking and ordering breakroom supplies
Answering, screening, and re-directing calls or taking messages as needed
Planning and executing office culture events while monitoring allocated budget
Fostering and cultivating camaraderie and collaboration within firm
Handling copying, filing, and printing services as needed
Organizing meetings and scheduling appointments for senior leadership at firm
Supporting employees in travel plans (coordinating and booking flights and hotels, etc.)
Maintaining expense reports for senior leaders
Managing vendor relationships and contracts
Liaising with service providers
Liaising with internal IT support for basic trouble shooting in conference rooms and other systems used in office
Preparing workstations and supplies for new employees
Receiving and distributing mail and packages
Managing service provider invoices for approval
Greeting and assisting visitors
Qualifications & Experience
Required:
- 2-3 years of experience as an administrative assistant, secretary, or similar role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Professional attitude and appearance
- Bias to proactivity and problem solving
- Developing and maintaining good working relationships at all levels
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent written and verbal communication skills
- Detail-oriented with strong organizational and planning skills
Preferred:
- Experience using Canva
- Experience using Nexonia or other expense tracking software
- Being a Notary Public in the state of Georgia is a plus
Please apply using link: https://bit.ly/3InRHtl